1. DECIDE ON AN ACTIVITY

 

What kind of event do you want to host?

  1. Virtual house party: Bring your friends, family, and neighbors together to learn about a progressive campaign and ask them to get involved. Reach out to the campaign to get the candidate or staffers to speak to folks!
     

  2. Virtual watch party: Organize other supporters to watch a campaign event remotely
     

  3. Virtual phone bank / text bank: Find a virtual campaign event and organize your friends to gather virtually beforehand and then take action together.

 

Feel free to be creative when putting together your event! Fun ideas include trivia about the

candidate, book clubs and reading discussions related to issues in the district, and movie

watch parties on current events. Just make sure your event has a clear ask at the end for

getting attendees involved in organizing.

 

 

2. MAKE AN INVITE LIST

 

Who do you want to invite to your event?

 

Start thinking about which audience this event will appeal to and, from there, draft a list of everyone you want to invite to your event. Will you be reaching out to other organizations, clubs, or teams that you are a part of? Maybe you are in a class where a lot of your classmates want to get more involved in politics- reach out to them! 

 

Remember that it’s virtual, so location of your friends and family isn’t an issue!


 

 

3. START RECRUITING

 

How will you invite people to your event? 

 

Think about how you want to invite people to your event. You know them best, so consider whether phone calls, texts, emails, Facebook, or another outreach method would work best.

Check out our sample event outreach materials to help you get started.

 

 

4. TRACK RSVPS AND CONFIRM ATTENDEES

 

Make sure you are using some type of form to collect sign ups.

 

You can do a simple Google Form, you can utilize Mobilize America if you have an account, or a mail chimp generated form. 

 

Make sure to collect this info on the form:

  • Full Name

  • Phone Number

  • Email 

  • If they need any accommodations 

  • Home State

 

Make sure all your friends are coming! It’s a best practice to confirm attendees two days out, one day out, and day of the event. You can never remind your friends too much!

 

Make sure to include event information, especially any links for the event and instructions. 

 

 

5. PREPARE YOUR TECH

 

Consider what platform you want to use to host your event.

 

Use a platform you feel comfortable with and have experience working with.

 

Questions to consider:

  • Is this tech accessible to your invite list?

  • Will your attendees understand how to use it

  • Does it allow you to have control over who is speaking?

 

Don’t forget that tech crashes--make sure to have a plan B ready.

 

 

6. SEND OUT A WELCOME EMAIL

 

Welcome emails are a great way to remind attendees and share necessary information about the event. Check out our outreach page for sample event welcome and reminder emails.


 

7. GET A TEAM TO HELP

 

Having a trusted friend or two to assist you during your event is really helpful.

 

Think about where you could use an extra set of hands or eyes during the event: tracking attendance, admitting only those invited into the event, helping with technology, etc.

 

It is highly recommended that you have multiple people on a call with host permissions, with one designated person to monitor the screen for any bad actors. 

SAMPLE EVENT AGENDA

 

Here is a sample event agenda to use. Prior to starting a virtual event, you should have completed your agenda and each presenter should be aware of roles. Do your best to follow the agenda that was drafted; however, be prepared to be flexible in your timing of the agenda. Additionally, you should find opportunities in your agenda to make the experience fun with room to allow creativity.

 

SAMPLE RUN OF SHOW FOR A SPEAKING EVENT

 

5:00 PM – 5:03 PM  Admit people into Call

5:03 PM – 5:05 PM  Welcomes and Announcements 

5:05 PM – 5:10 PM  Speaker Opening Remarks

5:10 PM – 5:43 PM  Q&A Portion

5:43 PM – 5:45 PM  Closing remarks

 

SAMPLE RUN OF SHOW FOR A PANEL

 

5:00 PM – 5:03 PM  Admit people into Call

5:03 PM – 5:05 PM  Welcomes and Announcements 

5:05 PM – 5:10 PM  All Speakers introduce themselves
5:10 PM – 5:43 PM  Panel Q&A

5:43 PM – 5:45 PM  Closing remarks

 

SAMPLE RUN OF SHOW FOR A PHONE BANK EVENT

 

7:30 PM – 7:33 PM   Admit people into Call

7:33 PM – 7:35 PM   Welcomes and Announcements 

7:35 PM – 7:40 AM   Remarks from Candidate or Campaign Staff

7:40 PM – 8:00 PM   Q&A Portion 

8:00 PM – 9:30 PM   Phone Banking (Start off w/ a training, esp. if using auto-dialer)